Table of Contents

1. Purpose of Consent Request
2. Data Processor Contact
3. Purpose of Collection and Use of Personal Information
4. Collection and Use of Personal Information
5. Transfer of Personal Information
6. Data Retention Period
7. Your Rights Regarding Your Personal Data
8. Contact us and Updates to this Policy

Purpose of Consent Request
Our commitment is to safeguard the confidentiality of any personal information you share with us during the 2026 Gangneung ITS World Congress registration. To keep you fully informed, we provide the following details about how we control your data and how long we retain it before you submit your personal information for the 2026 Gangneung ITS World Congress registration. This data consent form outlines how we collect, use, and process your personal data, in accordance with the General Data Protection Regulation (GDPR).

Data Processor Contact
32nd 2026 Gangneung ITS World Congress Secretariat
info@itswc2026.org

Purpose of Collection and Use of Personal Information
The Organizing Committee of 2026 Gangneung ITS World Congress collects personal information for the following reasons.
Identification of registrant for confirmation or modification of registration details, and delivery of notifications
To offer information or promote the congress by phone, SMS, email, and DM
Photography & Video: We might take photographs and videos on-site during the event, program, meeting, etc. that might be used on our website and our YouTube channel just to be kept in our records, etc. If the user’s image is captured in our photographs and videos circulated for the above purpose, the user has the right to request that photo be removed /deleted by contacting us via email (info@itswc2026.org).
Personal information will not be used for other purposes other than providing services. If the purpose of the use is changed, the Organizing Committee of 2026 Gangneung ITS World Congress would take necessary measures such as asking for the user’s consent in compliance.

Collection and Use of Personal Information
The Organizing Committee of 2026 Gangneung ITS World Congress collects the following personal information during sign-up, registration and the event, to provide users with event-related services, and ensuring smooth participation in the congress. We will not collect any special category data (such as health or financial data) without your explicit consent.
<Required Information>
Name, Nationality, Current Residence, Organization, Job Title, Mobile Number, E-mail Address

Transfer of Personal Information
We may share partial and/or processed data with the following parties if necessary: 2026 Gangneung ITS World Congress Organizing Committee, Hotels, Korea Tourism Organizations, transportation service providers, sponsors, exhibitors, catering, and other designated parties deemed necessary by the Organizing Committee.

Data Retention Period
We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, or as required by Related Acts.

Your Rights Regarding Your Personal Data
You have the following rights with respect to your personal data:

To access your personal data
To rectify any inaccuracies in your personal data
To the erasure of your personal data
To restrict the processing of your personal data
To data portability
To object to the processing of your personal data
To withdraw your consent at any time, if consent is the legal basis for processing your data.

You have the right to refuse consent to the collection and use of your personal information. However, Please note that refusal to provide the required information will prevent the completion of sign-up/registration.

By clicking the consent button below, you give your explicit consent to the processing of your personal data for the purposes and legal basis outlined in this form, in accordance with GDPR.

Contact us and Updates to this Policy
2026 Gangneung ITS World Congress Organizing Committee may update this Policy from time to time, and the latest version will be available on the official website’s Policy page. To help you identify which version you are reviewing, the date of publication will be displayed on each version.
If you have any questions or concerns regarding the handling of personal information, please contact us at the details below:

Contact Information
32nd Gangneung ITS World Congress Secretariat
info@itswc2026.org